{"id":5976,"date":"2025-06-02T08:14:08","date_gmt":"2025-06-02T08:14:08","guid":{"rendered":"https:\/\/exquando.comingsoon.site\/join-us\/document-controller\/"},"modified":"2026-02-09T12:43:51","modified_gmt":"2026-02-09T12:43:51","slug":"document-controller","status":"publish","type":"page","link":"https:\/\/www.exquando.be\/en\/join-us\/document-controller\/","title":{"rendered":"Document controller"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; module_class=&#8221;aec-case &#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;0px||0px||false|false&#8221; custom_padding=&#8221;0px||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_2,1_2&#8243; use_custom_gutter=&#8221;on&#8221; gutter_width=&#8221;1&#8243; make_equal=&#8221;on&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; background_color=&#8221;#E76758&#8243; width=&#8221;100%&#8221; max_width=&#8221;100%&#8221; custom_margin=&#8221;0px||||false|false&#8221; custom_padding=&#8221;0px||0px||false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/www.exquando.be\/wp-content\/uploads\/2025\/07\/Job-Document-Controller.jpg&#8221; alt=&#8221;Job-Document-Controller&#8221; force_fullwidth=&#8221;on&#8221; module_class=&#8221;img-full&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_css_free_form=&#8221;selector img{||      height: 32vw;||    object-fit: cover;||}&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; module_class=&#8221;texte-centrer-colonne&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;3vw|7vw|3vw|7vw|false|false&#8221; custom_padding_tablet=&#8221;|11vw||7vw|false|false&#8221; custom_padding_phone=&#8221;10vw|10vw|10vw|10vw|false|false&#8221; custom_padding_last_edited=&#8221;on|desktop&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; text_text_color=&#8221;#FFFFFF&#8221; header_text_color=&#8221;#FFFFFF&#8221; header_font_size=&#8221;2.2rem&#8221; header_line_height=&#8221;2.2rem&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h1 style=\"text-align: center;\">Document Controller<\/h1>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; text_text_color=&#8221;#FFFFFF&#8221; text_font_size=&#8221;1.3rem&#8221; text_line_height=&#8221;1.9rem&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p class=\"p1\" style=\"text-align: justify;\">To promote efficient and high-quality collaboration, the Document Controller helps ensure that the documentation used by the client, its partners, and collaborators is reliable, accurate, complete, and well-communicated.<\/p>\n<p class=\"p1\" style=\"text-align: justify;\">You are part of a project team and are responsible for managing and controlling the documents produced during the various phases of the project using an integrated management tool.<\/p>\n<p class=\"p1\">\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;3_4,1_4&#8243; custom_padding_last_edited=&#8221;on|desktop&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; width=&#8221;100%&#8221; max_width=&#8221;100%&#8221; custom_margin=&#8221;0px||0px||false|false&#8221; custom_padding=&#8221;0px|10vw|0px|22vw|false|false&#8221; custom_padding_tablet=&#8221;0px|10vw|0px|10vw|false|false&#8221; custom_padding_phone=&#8221;0px|10vw|0px|10vw|false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;3_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;4vw|5.6vw|0px||false|false&#8221; border_width_right=&#8221;1px&#8221; border_color_right=&#8221;#707070&#8243; border_width_right_tablet=&#8221;1px&#8221; border_width_right_phone=&#8221;0px&#8221; border_width_right_last_edited=&#8221;on|phone&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text module_class=&#8221;texte-zone&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;1.3rem&#8221; text_line_height=&#8221;1.5rem&#8221; ul_font_size=&#8221;1.3rem&#8221; ul_line_height=&#8221;1.5rem&#8221; header_2_text_color=&#8221;#E76758&#8243; header_2_font_size=&#8221;1.9rem&#8221; header_2_line_height=&#8221;2.2rem&#8221; custom_padding=&#8221;||3vw||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>Main responsibilities<\/h2>\n<p class=\"p1\">Here is a non-exhaustive list of tasks to be performed. This list may vary depending on the assignment and the client.<\/p>\n<ul class=\"ul1\">\n<li class=\"li2\"><span class=\"s1\">Tracking the document lifecycle: Creation, review, approval, distribution and archiving of technical documents throughout the project<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Quality control: Checking the accuracy, consistency and readability of documents, ensuring they comply with company standards and conventions<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Manage versions: Monitoring different versions of documents and maintaining a complete history of changes using a list of deliverables<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Document distribution: Making relevant documents available to the right stakeholders at the right time<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Apply, update and improve document management procedures<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Use document management systems (EDMS): Working with electronic document management systems, including access controls in certain cases, and collaborative tools (Teams) to facilitate the processing and sharing of documents<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Train and support users on the tool and procedures<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Produce reports\/dashboards on the status of project documentation, define the corrective action plan and ensure its execution<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Provide feedback during project meetings on the status of documentation<\/span><\/li>\n<li class=\"li3\"><span class=\"s1\">Scan critical documents such as protocols<\/span><span class=\"s1\"><\/span><\/li>\n<\/ul>\n<h2>Qualifications and experience required<\/h2>\n<ul>\n<li class=\"li2\"><span class=\"s1\">An interest in document management is essential<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">An affinity or curiosity for working in a technical environment. Most of our clients are active in the field of engineering.<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Very good written and spoken knowledge of French and\/or Dutch, good knowledge of English<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Good knowledge of Microsoft Office<\/span><\/li>\n<\/ul>\n<h2>The following elements are an asset but not a requirement:<\/h2>\n<ul>\n<li class=\"li2\"><span class=\"s1\">Basic training related to information and documentation management<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Basic training focused on information and communication technologies (ICT)<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Initial experience as a document controller, archivist, documentalist or in an administrative role<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Knowledge of one or more electronic document management systems is a plus (Aconex, LiveLink, Sharepoint, ACC, etc.)<\/span><\/li>\n<\/ul>\n<p>This is mostly an operational role that requires rigor and a strong sense of service.<\/p>\n<p>&nbsp;<\/p>\n<h2>Required skills<\/h2>\n<ul>\n<li class=\"li2\"><span class=\"s1\">Good organisational and coordination skills, with a strong sense of priorities<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Rigorous and attentive to detail<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Oral fluency in presentations\/training and good writing skills<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Flexible and a good team player<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Able to work both independently and in a team<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Service and customer oriented<\/span><\/li>\n<li class=\"li2\"><span class=\"s1\">Good listening skills and understanding of key issues<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_4&#8243; module_class=&#8221;position-sticky&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;4vw||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; text_text_color=&#8221;#143593&#8243; text_font_size=&#8221;1.3rem&#8221; text_line_height=&#8221;1.9rem&#8221; link_text_color=&#8221;#143593&#8243; link_font_size=&#8221;1.3rem&#8221; link_line_height=&#8221;1.9rem&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>We are currently recruiting the following profiles:<\/p>\n<p>[\/et_pb_text][et_pb_code _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<a href=\"https:\/\/www.exquando.be\/en\/join-us\/shared-services-manager\/\">Shared Services Manager &#8211; Engineering Data &#038; Docs<\/a><br><a href=\"https:\/\/www.exquando.be\/en\/join-us\/business-analyst-document-control\/\">Business analyst specialised in document control<\/a><br><a href=\"https:\/\/www.exquando.be\/en\/join-us\/audiovisual-documentalist\/\">Documentalist \/ Audiovisual Documentalist<\/a><br><a href=\"https:\/\/www.exquando.be\/en\/join-us\/archivist\/\">Archivist<\/a><br><a href=\"https:\/\/www.exquando.be\/en\/join-us\/project-assistant\/\">Project Assistant<\/a><br><a href=\"https:\/\/www.exquando.be\/en\/join-us\/information-management-and-governance-consultant\/\">Information Management and Governance Consultant<\/a><br><a href=\"https:\/\/www.exquando.be\/en\/join-us\/archivists\/\">Archivist<\/a><br>[\/et_pb_code][\/et_pb_column][\/et_pb_row][et_pb_row module_class=&#8221;parralax&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; background_image=&#8221;https:\/\/www.exquando.be\/wp-content\/uploads\/2025\/05\/exquando-fond.png&#8221; width=&#8221;100%&#8221; max_width=&#8221;100%&#8221; custom_margin=&#8221;0vw||2vw||false|false&#8221; custom_padding=&#8221;5vw|5vw|5vw|5vw|false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; header_2_text_color=&#8221;#FFFFFF&#8221; header_2_font_size=&#8221;2.2rem&#8221; header_2_line_height=&#8221;2.8rem&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2 style=\"text-align: center;\">What we can offer<\/h2>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row custom_padding_last_edited=&#8221;on|desktop&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; width=&#8221;100%&#8221; max_width=&#8221;100%&#8221; custom_padding=&#8221;|20vw||20vw|false|false&#8221; custom_padding_tablet=&#8221;|20vw||20vw|false|false&#8221; custom_padding_phone=&#8221;|10vw||10vw|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; text_text_color=&#8221;#143593&#8243; text_font_size=&#8221;1.3rem&#8221; text_line_height=&#8221;2.1rem&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p class=\"p1\"><span style=\"color: #071b33;\">Exquando offers the opportunity to develop your knowledge and expertise in an exciting and stimulating environment. Our clients include major organisations in the construction, pharmaceutical, banking, energy, and insurance sectors.<\/span><\/p>\n<p class=\"p1\"><span style=\"color: #071b33;\">Appropriate in-house training will be provided. You will be encouraged to engage with the information professional community and share your newly acquired knowledge and experience.<\/span><\/p>\n<p class=\"p1\"><span style=\"color: #071b33;\">The work environment at Exquando is dynamic and flexible. We encourage creativity and proactivity. And we love having fun at work! We offer a permanent, full-time contract and an attractive salary package. Our office is located in Wavre, but most assignments require a short-, medium-, or even longer-term presence at client sites. Partial teleworking is allowed.<\/span><\/p>\n<p class=\"p1\"><span style=\"color: #071b33;\">It is also crucial for us that the candidate is sensitive to <a href=\"https:\/\/www.exquando.be\/en\/about-us\/\">Exquando&#8217;s values<\/a>.<\/span><\/p>\n<p class=\"p1\"><span style=\"color: #071b33;\">Do you recognise yourself in this description? Send your CV and the reasons for your interest to Muriel at the following address: muriel.merat@exquando.com, or apply using the form below.<\/span><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row custom_padding_last_edited=&#8221;on|phone&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; width=&#8221;100%&#8221; max_width=&#8221;100%&#8221; custom_margin=&#8221;0vw||5vw||false|false&#8221; custom_padding=&#8221;|20vw||20vw|false|false&#8221; custom_padding_tablet=&#8221;|10vw||10vw|false|false&#8221; custom_padding_phone=&#8221;|10vw||10vw|false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_code _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; background_color=&#8221;#F1F1F1&#8243; width=&#8221;100%&#8221; custom_margin=&#8221;||||false|false&#8221; 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