[et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”0px||0px||false|false” custom_padding=”30px||0px||false|false” global_colors_info=”{}” background_color=”#F1F1F1″][et_pb_row column_structure=”3_4,1_4″ custom_padding_last_edited=”on|phone” _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”0px||0px||false|false” custom_padding=”||||false|false” custom_padding_tablet=”0px|0px||0px|false|false” custom_padding_phone=”|0px||0px|false|false” locked=”off” global_colors_info=”{}” background_color=”RGBA(255,255,255,0)” hover_enabled=”0″ sticky_enabled=”0″][et_pb_column type=”3_4″ _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”|3vw|||false|false” border_width_right=”1px” border_color_right=”#707070″ border_width_right_tablet=”0px” border_width_right_phone=”0px” border_width_right_last_edited=”on|phone” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” header_font_size=”2.6rem” header_line_height=”2.6rem” custom_padding=”||15px||false|false” global_colors_info=”{}” custom_margin=”||15px||false|false”]<\/p>\n
[\/et_pb_text][et_pb_toggle title=”What is information governance according to Exquando?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n
Exquando defines information governance as answering the question: “How are we going to manage information together?”. This encompasses both unstructured information (documents), structured information (data, including open data), and multimedia. It views information as a crucial organisational resource, akin to human or environmental resources, requiring collective management.<\/p>\n
[\/et_pb_toggle][et_pb_toggle title=”Why is information governance becoming increasingly important for organisations?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n
The increasing complexity and volume of information, the duplication across systems, the multiplication of dissemination channels, the long-term accessibility of outdated data, and a general lack of guidance and control necessitate the adoption of an information governance. This helps organisations address critical questions about their essential information, its storage, ownership, access, security, and usage, ultimately improving efficiency and mitigating risks.<\/p>\n
[\/et_pb_toggle][et_pb_toggle title=”What is the concept of the infoSystem and why is a systemic approach crucial for information governance?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n
The infoSystem is a dynamic system comprising information in all forms, hardware, software, rules, people, and their environment, all interacting as a functional unit. A systemic approach is vital because all aspects related to information are interconnected. Actions taken to manage information invariably interact with all components of this infoSystem, requiring a holistic understanding to effectively govern information. To find out more about the infoSystem, take a look at our infoSystem methodology<\/a><\/span>.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”What are the key challenges in implementing information governance?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n Organisations face a dual challenge: first, recognising the interconnectedness of all elements within the infoSystem, requiring a systemic approach; and second, dealing with the multitude and complexity of subjects involved, driven by technological advancements and new regulations. Overcoming the “curse of knowledge” \u2013 the assumption that others understand what you’re talking about \u2013 among business, legal, and technical teams is also a significant hurdle.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”What are the seven key steps proposed by Exquando for implementing information governance?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n Exquando proposes a seven-step process:<\/p>\n 1. Install a Steering Committee The initial steps are preparatory, followed by the core implementation phases, and finally, preparing for ongoing management and improvement.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”What is the significance of the infoConstitution and infoPolicy in information governance?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n The infoConstitution defines the strategic and cross-functional committees (infoBodies) responsible for information management, their roles, mandates, leaders, participants, and meeting frequency. It outlines the rules and processes by which these bodies participate in decision-making, implementation, and control of the infoSystem. The infoPolicy is a document describing the operational principles of the infoSystem, including labelled infoSets, tools, processes, rules, roles, vocabularies, and training, reflecting the decisions made by the infoBodies.<\/p>\n [\/et_pb_toggle][et_pb_toggle title=”How does Exquando emphasise the human element in information governance and change management?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n Exquando believes the success of information governance heavily relies on the people involved, emphasising trust, shared values, and a common mission within the steering committee and project teams. Preparing for change involves adapting organisational culture and values to encourage information sharing and collective decision-making, fostering transparency, and instilling a “right to error”. Effective communication and targeted training for all players’ are also crucial for successful adoption. To find out more, have a look at our methodology The transformation wheel.<\/a><\/p>\n [\/et_pb_toggle][et_pb_toggle title=”How does information governance contribute to long-term organisational benefits?” open_toggle_text_color=”#143593″ icon_color=”#143593″ toggle_icon=”P||divi||400″ use_icon_font_size=”on” icon_font_size=”20px” open_toggle_icon=”O||divi||400″ open_use_icon_font_size=”on” open_icon_font_size=”20px” _builder_version=”4.27.4″ _module_preset=”default” title_text_color=”#143593″ title_level=”h3″ title_font_size=”1.5rem” title_line_height=”2.2rem” body_font_size=”1.2rem” body_line_height=”1.9rem” background_color=”#ffffff” border_radii=”on|15px|15px|15px|15px” border_width_all=”0px” box_shadow_style=”preset1″ box_shadow_color=”rgba(0,0,0,0.15)” locked=”off” global_colors_info=”{}”]<\/p>\n Implementing information governance leads to a more controlled and reported state of information resources, aligned with organisational objectives. It fosters better data quality, reduced redundancy, improved security, and enhanced compliance. By clearly defining roles and responsibilities and establishing governing bodies, organisations become more autonomous and efficient in managing their digital transformation and adapting to ongoing changes in technology and regulations.<\/p>\n [\/et_pb_toggle][\/et_pb_column][et_pb_column type=”1_4″ module_class=”position-sticky” _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”||0px||false|false” global_colors_info=”{}”][et_pb_code _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]FAQ Information governance<\/a> FAQArchivesISAD(G) stands for “General International Standard Archival Description,” adopted by the Committee on Descriptive Standards of the International Council on Archives (ICA). This document provides general rules for describing archival records, regardless of their form or physical medium. The primary objective is to create accurate and meaningful representations of records to facilitate access and understanding. […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":5946,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"class_list":["post-5954","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\n
2. Represent the infoSystem
3. Assign responsibility
4. Define the infoConstitution
5. Establish the infoPolicy
6. Prepare for change, and
7. Improve and sustain.<\/p>\n
FAQ Systems thinking<\/a>
FAQ Document Control<\/a>
FAQ Archives<\/a>
[\/et_pb_code][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"